This guide provides detailed information on how regular users can manage data, identify content, and collaborate. It covers features such as personal space, file preview, online editing, document AI assistant, online decompression, file search, file transfer, upload and download functions. Additionally, it includes operational guidance videos to help users efficiently master the enterprise network drive.
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Alibaba Cloud Drive Enterprise Edition provides regular users with management functions for personal space and team space, including file creation, upload, download, sharing, and co-sharing. Users can perform multiple operations in their personal space, while in the team space, they have only preview permissions by default, with other operations requiring administrator authorization. Additionally, users can use the file transfer function and manage shared files in their personal space. Regular users can only view files in the personal space recycle bin, while access to the team space recycle bin is limited to team administrators. If users are not allocated personal space, they cannot use the related functions and need administrators to configure it. | |
Regular users have basic file management permissions, including personal space management, file preview, online editing, search, transfer, sharing, co-sharing, favorites, and access to the personal space recycle bin. By default, regular users only have preview permissions for the cloud drive under their team. | |
User personal space is an independent area for user file management. Users can perform basic operations such as uploading, downloading, moving, copying, sharing, and co-sharing files within their personal space. Personal space supports flexible file display methods and sorting functions. Users can also quickly find files through global search. | |
The file preview function supports online preview of various file formats, including Office, WPS, audio/video, and image files, without the need to download additional plugins. Specifically supported file formats include but are not limited to et, xls, xlt, xlsx, doc, docx, txt, pdf, mp4, mov, mp3, wav, etc. Usage limitations include no preview service for document files larger than 500 MB and image files larger than 20MB. This function allows users to quickly view file contents, improving work efficiency. | |
Online editing supports various file formats, including spreadsheet files (such as et, xls, xlsx), text files (such as doc, docx, txt), and presentation files (such as ppt, pptx). Special features include multi-person synchronous filtering, area permission management, row marking, smart filling, dropdown lists, comments, and collaboration records, suitable for project management, data management, and online review scenarios. Online editing supports up to 365 people collaborating, with collaboration records kept for 180 days, and supports online editing of files within 500 MB. Users need to ensure they have online editing permissions for the document and select a single document for editing operations. | |
Document AI Assistant is a document auxiliary tool based on Alibaba's Tongyi large model, designed to improve the efficiency and quality of document editing, polishing, and translation. Main functions include intelligent continuation, summary generation, translation, polishing, and content expansion, supporting various applicable scenarios. This feature is a value-added service, free for a limited time during the public preview period, and requires the super administrator or network drive administrator to enable it in the Management Console. Users can access the AI Assistant through the online editing interface to enhance their document processing experience. | |
The online decompression function allows users to directly view or download files in compressed packages in the network drive, supporting RAR, Zip, and 7z formats. Users can choose to decompress single or multiple files and specify the path to decompress to within the network drive. This function eliminates the need to download and then decompress, improving the convenience of file management. Note that 7z format compressed packages are limited to 5GB, the total size of compressed packages cannot exceed 20GB, and a single compressed package can contain a maximum of 10,000 files. | |
The file search function includes comprehensive search, filename search, and full-text index. It supports filtering and sorting by multiple attributes. Full-text index is limited to text files within 2MB and supports Chinese and simple English. Value-added services such as semantic search support semantic matching of documents, images, audio, and video content, currently only supporting Chinese. | |
The file transfer function provides efficient upload and download capabilities, supporting instant upload, unlimited speed download, packaged download, drag-and-drop upload, and automatic renaming. It features multipart upload and breakpoint resume functions, suitable for PC, Web, and App. It also supports file sharing and transfer status management, making it convenient for users to perform batch operations and monitor file transfer progress. | |
Upload and download features include instant file upload, concurrent multi-file transfer, custom speed, automatic retry, and handling of filename conflicts. Both administrators and regular users can configure transfer settings, with permissions dependent on cloud and local settings. Common issues include transfer module unavailability, slow speed, and initialization failure. It is recommended to use the latest client and ensure correct network and permission configurations. | |
Allows users to share resources from personal or team spaces externally. Users can create shares by setting permissions, passwords, and validity periods, and generate links or QR codes. On the My Shares page, users can view and manage shared content, including viewing sharing history and canceling shares. To modify sharing settings, updates can be made on the view sharing page. | |
The personal space sharing function allows enterprise internal users to share folders from their personal space. After the super administrator or network drive administrator enables sharing settings through the Management Console, users can select folders to share and set sharing time and permissions. Recipients can view and manage these shared folders in their received shares and perform operations according to the granted permissions. This function only supports sharing individual folders. | |
Clients support mobile and PC downloads. Mobile clients include Android and iOS, requiring Android 5.0 and above or iOS 13 and above system versions, which can be downloaded by scanning the QR code in the document. PC clients provide Windows and macOS versions, with Windows recommending 10 or higher 64-bit operating systems, and macOS requiring 10.15 and above 64-bit versions. All clients can be obtained through the official website download page, or directly installed by clicking the download link in the document. | |
Personal space favorites allow users to bookmark files and folders for quick access. Users can select files or folders in their personal space and click favorite to add them to favorites. In My Favorites, users can view and manage favorited files, performing operations such as delete, rename, move, or add notes, which will synchronously affect files in the personal space. To remove from favorites, users can select files in either personal space or My Favorites and click remove from favorites. The file will be removed from favorites but retained in the personal space. | |
The personal space recycle bin function allows users to manage deleted files and folders. Files deleted from personal space enter the recycle bin and are kept for 90 days by default. This period can be adjusted by the super administrator or network drive administrator. Files in the recycle bin occupy cloud drive storage space and are automatically cleared after expiration. | |
The historical version function allows users to view, download, restore, preview online, mark, and permanently retain historical versions of files. Users can also delete historical versions, but once deleted, files cannot be recovered. Administrators need to enable this function first. | |
Users can access the notification center by clicking the message notification icon in the upper right corner of the interface. The notification center supports filtering all messages, unread messages, and read messages, and categorizes them into collaboration interactive messages and system messages. Users can also personalize message settings in the notification interface to customize how they receive notifications. | |
The mount drive function maps cloud storage as a local drive, achieving bidirectional data synchronization. Users can directly access cloud files without downloading, supporting intelligent prefetching and cache management, suitable for Windows and Mac systems. Before using, ensure that the administrator has enabled this function and that the PC client is installed. Mount drive does not support multi-person editing, does not modify root directory files, and deleted files go directly to the cloud recycle bin. | |
Alibaba Cloud Drive sync backup function achieves bidirectional synchronization or one-way upload between cloud and local data, supports multi-terminal synchronization, and automatically backs up files to protect data security. It requires enabling the historical version function and turning on sync backup in the Management Console. Users can create bidirectional or one-way sync backups and enjoy detailed sync task management and problem troubleshooting support. | |
Knowledge base provides automatic file categorization, conversational search, reading, and Q&A services based on enterprise knowledge. Users can access the knowledge base through the left-side navigation pane, browse knowledge classification directories, download files, and use the AI assistant for intelligent retrieval. This function requires the enterprise to have enabled knowledge base and AI assistant. | |
AI assistant provides conversational interaction, supporting intelligent search, Q&A, and document processing, aimed at improving file management and office efficiency. Users can access various office assistance templates through the instruction center, perform natural language searches, and enjoy cloud drive usage consultation and free Q&A services. The AI assistant is displayed as a sidebar by default, and also supports floating layer and compression layouts. Enterprise administrators need to enable the AI assistant function before use. | |
Alibaba Cloud Drive Enterprise Edition provides operation guidance videos for regular users to help customers efficiently master the use of enterprise network drives. |