This topic describes how to externally share resources from personal or team spaces. Users can create shares by configuring permissions, passwords, and expiration dates, and generate links or QR codes for the shares. On the My Shares page, users can manage shared content, including viewing share history and canceling shares. Users can update share settings on the sharing page.
Prerequisites
A super administrator or drive administrator must have enabled the external sharing feature for the enterprise. For more information, see Enable internal and external sharing.
Usage notes
After you enable sharing, if the share button is not visible on the user interface, restart the client or refresh the page.
If the enterprise custom domain name is not set up, the maximum number of daily shares is 500. To increase this limit or usage, an administrator must configure a custom domain name. For more information, see Custom domain name configuration.
If you are unable to view content shared with you by others, it may be because the share's permissions have been exceeded, the validity period has expired, or the original file has been deleted or the share canceled. To view the content, request the sharer to reshare it with you.
Use the feature
Create a share
Select one or more files in Personal Space or Team Space, and click Share to initiate a share task.
In the Create Share interface, set permissions, passwords, expiration dates, and add remarks.
Explanation of Create Share Parameters:
Term
Description
Allow preview
The recipient opens the share link and only has preview permission.
Limit preview times
Set a limit value to preview a specified number of times. The limit range is an integer between 1 and 9999.
Allow document editing
The recipient of the share link also has permission to edit documents.
Allow save/download
The recipient opens the share link and has permission to save and download.
Only users within the enterprise can access
The recipient must log in to view the share.
Allow upload
Only folders can be selected. The recipient opens the share link and has permission to upload.
Access password
The recipient opens the share link and must enter a password to view the file. The password is 6-8 characters long and supports numbers, letters, and case sensitivity.
Expiration date
The expiration date of the share link. The share automatically expires when it reaches the expiration date. It can be set to permanent.
Remarks
After filling in, the recipient can view the remarks.
Upon creating a share, a Link and a QR Code (which expires after 7 days) are automatically generated. You can Copy The Link or Download The QR Code to share the file or folder with the recipient.
Manage personal share history
View my shares
Click My Shares in the left list to view and manage your shared files and folders.
At the top of the My Shares interface, search for historical shares by Share Name or Creation Time.
Modify an existing share
Select the share you want to modify, and click View Share to access its configuration details.
Click Modify to change the Share Remarks, Permissions, Password, or Expiration Date of the share.
Cancel historical shares
Select the files or folders you no longer want to share, and click Cancel Share. The original sharing method will no longer allow access to the file or folder.
FAQ
References
For internal team or colleague sharing, use the sharing feature. For more information, see Share Files.
If the sharing feature is not enabled for your enterprise, contact your super administrator or cloud disk administrator to enable it. For more information, see Enable internal and external sharing.