Configure mail rules to control email approval, monitoring, and filtering for your organization.
Mailbox administrators set mail rules to manage approval, monitoring, and filtering of members' incoming and outgoing emails.
Historical changes:
Mail Monitoring, Approval, and Filter rules are now merged into Mail Rules. Existing rules are preserved and do not need to be reconfigured.
Procedure
1. Log in to Domain Management. Go to Security Management > Mail Rules and click Create Rule.
2. Configure rule details
Rule name
Identifies each rule.
Apply
Defines the rule scope. Select All members or Designated departments and members.
Except
Excludes specific members from the rule.
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Use Add from Contacts to add departments or members in batch.
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Supports including sub-departments when adding departments.
Test on a small scale before expanding the scope to avoid disrupting email communication.
When all of the following conditions are met
Conditions:
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Email Scopes
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Sender
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Recipient
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The mail size range is
Boundary values are not included in the range
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Include keyword
Supports matching sender name (the name set by the user), matching subject, matching body, matching attachment name, matching attachment content (About attachment detection rules in monitoring and review). Multiple keywords can be separated by pressing the Enter key.
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Mail contains attachments
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Apply to all mail
Actions
Defines the actions to execute when the rule triggers.
For detailed explanations of the execution actions, please refer to the corresponding documents:
Emails from specified accounts or department members that meet the conditions require reviewer approval before delivery.
Bounces, marks as spam, or deletes inbound emails received by employees that meet the conditions.
Email monitoring and forwarding
Automatically forwards emails from specified accounts or department members that meet the conditions to the monitor's mailbox.
Except
Excludes emails that match this condition.
Remarks
Describes the rule purpose for future reference. Maximum 100 characters.
3. Click Preview Rule to verify the settings, then click Save.
4. Toggle the status from Disable to Enable to activate the rule.
5. To modify a rule later, use the Edit Rule, View Rule, Delete, or Disable options on the mail rule management page.