This topic describes how to set email filter rules.
What is Email Filter?
To protect enterprise information and data security, Alibaba Mail support the Email Filter feature. The mailbox system will automatically perform specified operations on emails that meet the preset rules. For example, you can set the filtering rule as deleting it directly if the message body contains the keyword of "issue invoice by proxy".
If the range of filter rule is too large or the conditions are too simple (for example, filtering by a single keyword), important emails may be put in the junk box or cannot be received.
Procedure:
1. Use postmaster account login Alibaba Mail and enter domain management page> Security> Email Filter.
2. Click Create Email Filter Rule, turn on Execution Status, configure the rules, and click Save.
Settings | Description |
Name | The name of the email filter rule. |
Status | The status of the email filtering rule, including: Enable: enables the email filter rule. Disable: disables the email filter rule. |
Apply To | The account or department that is subject to this email filter rule. |
Filter | The content of the filter rule. Emails that meet this filter rule will be bounced, deleted, or marked as spam. 1. Direction: From Local Domain: Emails received by the specified account or department members will be returned, deleted, or marked as spam if the senders in the same domain meet the requirements. From External Domain: If emails received by members of the specified account or department are sent from outside the domain, emails will be returned, deleted, or marked as spam. 2. Match Keyword: Fill the keyword and multiple keywords can be used for word segmentation by the Enter key. Match Subject: If the keyword appears in the subject, emails will be returned, deleted, or marked as spam. Match Body: Emails with the keyword in the email body will be returned, deleted, or marked as spam. Match Attachment Name: If the keyword appears in the attachment name, emails will be returned, deleted, or marked as spam. 3. Include Specified Email Address as Sender: The emails sent from the specified email address or domain name will be returned, deleted, or marked as spam. 4. Include Specified Email Address as Recipient: The email sent to a specified email address or domain name will be returned, deleted, or marked as spam. 5. All Emails with Attachments: All emails that contain attachments will be returned, deleted, or marked as spam. 6. Recipient Quantity Threshold: A match is found only when the recipient quantity is within the specified range. 7. Email Size Threshold: If the size of an email is within the specified range, the email will be returned, deleted, or marked as spam. |
Action | The action that is automatically performed on emails that meet the filter rules. Return Email: The emails that meet the filter rules will be returned to the sender. Mark as Spam: The emails that meet the filter rules will be marked as spam and stored in the Junk Email. Delete: The emails that meet the filter rules will be deleted. The sender and recipient will not receive any alerts. |
A maximum of 200 email filter rules can be added.