:Use Team to Schedule Tasks

Usage notes

The scheduling capability of scheduled tasks is based on Alibaba Cloud SchedulerX. Work that must run periodically or at a fixed time, such as daily reports and regular inspections, can be delegated to an Agent Team for automatic completion without manual triggering.

Scenarios

• Periodic reports: An Agent Team aggregates relevant information and generates a report on a daily or weekly basis, such as a daily summary of project progress.

• Regular inspections: An Agent Team periodically checks the status of services or tasks and proactively reports anomalies to the team.

• Scheduled reminders: An Agent Team sends a reminder to the team at a specified time, such as a meeting reminder or a deadline notification.

Enter the collaboration client

Scheduled tasks are created and managed in the collaboration client (AgentCore). To enter the collaboration client, perform the following steps:

1. In the left-side navigation pane, click Team Collaboration.

2. On the Access Management tab, locate the Collaboration Client (WEB) card in the Endpoints section.

3. Click Open to enter the login page of the collaboration client.

4. On the login page, expand Matrix instance settings and configure the Homeserver URL. The Homeserver URL is the public URL of the Collaboration Client (API) endpoint.

5. Enter the password of the user to log on to the team workspace.

6. In the left-side navigation pane, click Scheduled Tasks to enter the Scheduled Tasks page.

Create a scheduled task

1. On the Scheduled Task Configuration tab, click New Scheduled Task.

2. Enter a task title.

3. Select a target team.

4. Select an assignee, namely the Agent that runs the task.

5. Select a priority. The priority levels are Urgent, High, Medium, and Low, and the default is Medium.

6. Select an execution cycle and a time, such as 19:00 every day or minute 30 of every hour.

7. Enter the task content.

8. Click Create Scheduled Task.

Manage scheduled tasks

View execution records

The Scheduled Tasks page contains two tabs: Scheduled Task Configuration and Execution Records. On the Execution Records tab, view the execution details of scheduled tasks.

At the top of the page, filter execution records by team, task, and status, and switch between Active Tasks and Archived Tasks.

View tasks

Tasks and scheduled tasks are parallel features. The Tasks page displays all tasks in the team workspace.

At the top of the page, view the task overview and the task status distribution.

The Tasks page is a kanban board with five columns by status: Pending Confirmation, Created, Running, Completed, and Canceled. At the top of the page, create tasks, search for tasks, filter by team, or select the checkbox to show only tasks created by the current user; on the right, switch between Active Tasks and Archived Tasks.