Expenses and Costs:Unified account management

What is unified account management?

With Enterprise Account Center enabled, you can query and manage multiple enterprise accounts and allocate funds between them. Key features:

Query assets across multiple accounts

Query the following assets per account:

• Available credit: Real-time available credit for the account.

• Low balance alert: Alert status and configured threshold.

• Cash balance: Real-time cash balance, including the transfer book balance.

• Transfer book balance: Balance of funds received from other accounts. These funds can only be spent — they cannot be withdrawn or re-transferred. Only the source account can withdraw these funds.

• Coupons: Number of valid coupons.

Set credit limits

The Credit Quota Settings feature lets you manage the total enterprise credit limit and set individual credit limits for each member account within the same entity.

Available operations:

• Increase credit limit: Raise an account's credit limit, up to the enterprise's remaining allocatable credit.

• Decrease credit limit: Lower an account's credit limit. The adjusted limit must keep available credit above 0 to prevent service suspension from overdue payments.

Account balance transfer

Enterprise administrators can transfer and withdraw cash balances between accounts:

• Transfer balance: Move cash from one account to another. Transferred funds join the destination's transfer book balance and can only be spent — they cannot be withdrawn or re-transferred.

• Withdraw balance: Withdraw unused transferred funds back to the source account. For example, return funds transferred from Account A to Account B. The withdrawable amount equals Account B's remaining transfer book balance. Funds already spent or self-topped-up by Account B cannot be withdrawn.

Set low balance alerts

Set low balance alerts in two ways:

• Single account: Set the alert for one account.

• Batch: Apply the same alert threshold to multiple accounts at once.

Procedure

Set credit limits

Enterprise administrators can set individual credit limits for accounts based on spending:

1. Your account manager applies for a credit limit from Alibaba Cloud for your enterprise.

2. After the first application takes effect, your enterprise's MA account receives a notification to confirm the credit contract. Log on to the Expenses and Costs console with the MA account, go to the Contracts page, find the credit limit entry, and click Confirm. The credit limit takes effect only after confirmation.

   Note

   • For first-time credit limit applications or unconfirmed contracts, the MA account must confirm the contract after approval. The credit limit takes effect only after confirmation.

   • Subsequent credit limit changes do not require re-confirmation. The system notifies MA account contacts by SMS or email when limits change. You can go to the Fund Account page, click Change Records next to Credit Limit, which redirects you to the Credit Control Management page to view credit limit change history for your enterprise or its accounts.

3. Once the credit limit takes effect, set individual credit limits for member accounts.

4. On the Unified Account Management page, allocate credit limits for each account. TheCredit Limit column shows each account's current credit limit.

   Important

   • Only an enterprise administrator account with the Enterprise Account Center enabled can manage credit limits for member accounts through Account Sharing.

   • If the Enterprise Account Center is not enabled, or if no credit limit has been applied for, contact your account manager.

5. Click the icon in the Credit Limit column to open the Credit Quota Settings panel.

6. In the Change Credit Limit to field, enter the desired credit limit and click OK. The panel displays:

   Allocation Account: Account name.

   Maximum Quota Allocable to Account: Total enterprise credit limit - Total allocated credit - Total overdue payments from all accounts.

   Current Credit Limit: Credit limit currently allocated to the account.

   Available Quota: Cash balance + Credit limit - Outstanding balance.

   Change Credit Limit to: Enter the new credit limit.

7. The system sends an SMS notification with the updated credit limit.

Account balance transfer

Transfer and withdraw cash between managed accounts. Click Transfer Records in the Actions column to view transfer and withdrawal history.

Transfer

1. Select the destination account and click Transfer in the Operations column.

2. In the drawer, set Transfer Type to Transfer.

   Important

   • You cannot re-transfer funds that were transferred from another account.

   • The transferable amount is the lesser of the account's available credit and cash balance.

3. Select the Transfer-out Account, enter the Amount to Be Replenished, and then click OK.

Withdraw

1. Select the account to withdraw funds from and click Transfer in the Operations column.

2. In the drawer, set Transfer Type to Withdraw.

3. Select the Transfer-in Account, enter the Amount to Be Withdrawn, and then click OK.

Set low balance alerts

Single-account setting

1. On the Unified Account Management page, select the target account.

2. In the Low Balance Alert Threshold column, click the icon.

3. In the Set Alert Threshold for Available Credit panel, enter an Threshold for the account and toggle the Enable switch.

4. Click OK. The updated alert status and threshold appear on the Unified Account Management page.

Batch setting

1. On the Unified Account Management page, select the target accounts.

2. Click Low Balance Alert above the list.

3. In the Batch Set Alert Threshold for Available Credit panel, enter an alert threshold and toggle the Enable switch.

4. Click OK. The updated alert status and threshold appear on the Unified Account Management page.

Export

Click the icon in the upper-right corner to export account data as an Excel file.