You can use the transaction details feature to view the income and expense records for your current account and its linked accounts.
Scenarios
The transaction details feature lets you query detailed records of your account's fund activity. It includes two main functions: Monthly Income and Expense Summary and Transaction Details.
Monthly Income and Expense Summary: View a monthly summary of your transaction amounts. Transactions are aggregated by month, fund type, channel, and transaction type.
Transaction Details: View detailed records of specific fund transactions.
Access the feature
Log on to the Expenses and Costs console. Navigate to the Account > Billing Account page. In the Asset Information section, click Transaction Details.
View the monthly income and expense summary
On the Transaction Details page, click the Monthly Income and Expense Summary tab to view a summary of your income and expenses.
Query: Select filter criteria from the Account, Month, Income/Expense Type, Transaction Type, Transaction Channel, and Fund Type drop-down lists. Then, click Search. The data that matches your filter criteria is displayed in the list.
If you use an administrator account, you can query the details for other accounts within your organization that you have permission to manage. You can switch between accounts using the Account drop-down list.
To become an administrator, you must enable Organization Management.
To view the transaction details of a target account, the administrator account must have the required permissions to query billing data and manage that account.
The monthly income and expense summary form displays the following fields:
Account: A linked account can only display its own account ID. An administrator account can display the IDs of its linked accounts.
Month: The month when the transaction occurred.
Income/Expense Type: The transaction type, which can be Income or Expense.
Transaction Type: The type of transaction, such as Adjustment, Top-up, Refund, Withdrawal, Consumption, Refund for Expired Order, or Transfer.
Transaction Channel: The channel used for the transaction, such as Account Balance, Corporate Bank Transfer, Credit Refundand others.
Fund Type: The type of fund, such as Cash, or Credit Refund.
Amount: The transaction amount.
Billing Cycle: The billing cycle in which the consumption occurred.
Export data: Click the
icon on the right side of the monthly income and expense summary form to export the data in CSV format.
View transaction details
On the Transaction Details page, click the Transaction Details tab to view detailed records of your income and expenses.
Query transactions: Select filter criteria from the Select Account, Serial Number, Transaction No., Transaction Channel Serial Number, Transaction Time, and Transaction Type drop-down lists. Then, click Search. The data that matches your filter criteria is displayed in the list.
If you use an administrator account, you can query the details for other accounts within your organization that you have permission to manage. You can switch between accounts using the Account drop-down list.
To become an administrator, you must enable Organization Management.
To view the transaction details of a target account, the administrator account must have the required permissions to query billing data and manage that account.
The transaction details form provides the following fields for querying:
Serial Number: A unique number for the transaction.
Transaction Time: The specific time when the transaction occurred.
Transaction No.: A unique number for the transaction record.
Income/Expense Type: The transaction type, which can be Income or Expense.
Transaction Type: The type of transaction, such as Adjustment, Top-up, Refund, Withdrawal, Consumption, Refund for Expired Order, or Transfer.
Transaction Channel: The channel used for the transaction, such as Account Balance, Corporate Bank Transfer, Credit Refundand others.
Fund Type: The type of fund, such as Cash, or Credit Refund.
Transaction Channel Serial Number: The serial number from the third-party payment channel.
Remarks: Notes about the transaction document.
Billing Cycle: The billing cycle in which the consumption occurred.
Amount: The transaction amount.
Balance: The account balance after the transaction.
Account: The name of the Alibaba Cloud account for the transaction.
Corresponding Account: The name of the linked account for the transaction. A hyphen (-) is displayed if there is no linked account.
Export data: Click the
icon on the right side of the transaction details form to export the data in CSV format.
FAQ
Why are there discrepancies between my billing details and transaction details?
The data logic differs.
Discrepancies can occur for several reasons. A bill may be settled in a consolidated form, which creates a difference in granularity. Bills are also generated before they are settled, which creates a time difference. Furthermore, if a bill for Account A is settled by Account B, the bill is associated with Account A, but the settlement record appears in the transaction details of Account B.
Bills are typically generated on a fixed cycle, while transaction details are recorded when the transaction actually occurs. If a transaction spans across billing cycles, there may be a time lag between the two records.
Special transactions, such as refunds, may not be reflected in the bill in real time.
Transactions from linked accounts can affect the bill summary of the primary Alibaba Cloud account.
Why can't I export the details file? The status is stuck on "Generating".
Large data volume
If you select a large time range, the system may take a long time to process the data, causing the status to remain as "Generating". Try narrowing the time range before you query and export the data.
Export delay
During peak billing periods, such as the end of a month or quarter, the export feature may experience delays. You can wait or try again during off-peak hours.
If the issue persists, you can submit a ticket for assistance.