This guide provides detailed instructions for super administrators and drive administrators on using the admin console, managing users and teams, setting permissions, sharing files, managing the recycle bin, and other functionalities. It aims to help administrators effectively manage the enterprise drive for secure and efficient resource utilization.
Title | Description |
The Business Process Guide describes the roles and responsibilities of super administrators, drive administrators, and team administrators. It covers user management, team creation, team drive setup, and authorization management. Administrators are equipped to manage file sharing and permission configurations, enabling enterprise-specific information customization. | |
The Super Administrator has the authority to manage all enterprise users, including drive and team administrators, and control all files and folders within the team space. They have the full capabilities of both an administrator and a regular user. Each enterprise is limited to one Super Administrator. | |
Appointed by the Super Administrator, the Drive Administrator can manage all users and teams within the enterprise, except for the Super Administrator. They have comprehensive operational permissions for files and folders in the team space and can oversee user management, team management, drive management, and security policy settings. | |
Designated by the Super Administrator or Drive Administrator, the Team Administrator is responsible for managing users and team space files within their designated team. They handle user management, team drive management, and team log audits but do not have authority over other team administrators. | |
Enterprise Drive Creation and Management | When you obtain Alibaba Cloud Drive Enterprise Edition, an enterprise drive is automatically created and is visible to all users by default. The Super Administrator and Drive Administrator manage the enterprise drive, including creating teams and team drives, allocating space and setting permissions, among other responsibilities. |
User and User Space Creation and Management | The Super Administrator and Drive Administrator can create and manage users across the enterprise, while the Team Administrator is limited to managing users within their own team and sub-teams. Capabilities include creating individual users, batch importing, role assumption, disabling, editing, and deleting users. |
Team and Team Drive Creation and Management | The Super Administrator and Drive Administrator have the authority to create and manage teams and team drives at all levels. The Team Administrator manages only first-level teams and sub-teams. Operations include creating sub-teams, assigning space, modifying details, and deleting teams and drives. |
Team Space Authorization Management allows the Super Administrator and Drive Administrator to manage authorization for all team drives within the enterprise, setting permissions and validity periods to facilitate resource sharing among departments or colleagues. | |
The Team Space Recycle Bin allows for the management of deleted files, with a customizable retention period. The Super Administrator and Drive Administrator can manage deleted files in all team spaces, while the Team Administrator is limited to their own team space. Regular users cannot view deleted files in the team space but can manage those in their personal space. | |
The Team File Sharing feature allows for the creation and management of file shares within the enterprise or team space, including setting permissions, passwords, validity periods, and offering link and QR code sharing methods. Administrators can view and cancel all sharing tasks in the admin console. | |
Alibaba Cloud Drive Enterprise Edition enables the Super Administrator and Drive Administrator to activate sharing and authorization capabilities for cross-organization resource sharing. The sharing feature allows for the distribution of personal or team space resources to external users, and the authorization feature is intended for internal enterprise use. While the default share limit is preset, enterprises have the option to set up a custom domain name to expand their share capacity. | |
Alibaba Cloud Drive Enterprise Edition enables the configuration of custom domain names, allowing enterprises to access drive and data services through personalized domain names. Managed by the Super Administrator or Drive Administrator, this setup involves DNS resolution, SSL certificate configuration, and domain name binding to establish a tailored enterprise access point. | |
Alibaba Cloud Drive Enterprise Edition offers a Logon IP Management feature that enables the Super Administrator or Drive Administrator to implement logon IP restriction policies, thereby controlling user logon behavior across different network areas. This feature supports the addition, modification, and deletion of IP restriction policies, which can take effect in as little as one minute. | |
The Team Log Audit feature enables administrators to review and manage user operation history, including the operator, operation items, details, and client information. Logs are retained for 180 days and can be accessed in the admin console to retrieve logs by time, space, operator, and type, with support for log export. | |
Alibaba Cloud Drive Enterprise Edition provides customization options for enterprises, allowing the Super Administrator or Drive Administrator to personalize settings in the admin console, including the enterprise name, logo, and domain name. After configuration, the customized settings are saved and will be displayed accordingly. | |
Alibaba Cloud Drive Enterprise Edition supports RAM user logon configuration for enterprise drive access. The Super Administrator or Drive Administrator can create an OAuth application within the RAM console, obtain the AppID and AppSecret, and activate RAM configuration in the Alibaba Cloud Drive admin console. Once set up, users can log on to Alibaba Cloud Drive Enterprise Edition with their RAM accounts, ensuring unified management and controlled access to enterprise resources. | |
Alibaba Cloud Drive Enterprise Edition supports LDAP configuration, which allows for LDAP account logon to the enterprise drive. The setup process involves enabling LDAP configuration, inputting server connection details, establishing logon credentials, and setting synchronization options. Once set up, users can log on to Alibaba Cloud Drive Enterprise Edition with their LDAP accounts, simplifying user and team management within the drive. Only the Super Administrator or Drive Administrator has access to this configuration feature. | |
Alibaba Cloud Drive Enterprise Edition supports Microsoft account logon configuration for enterprise drives. Administrators are required to activate Microsoft configuration in the admin console, retrieve Azure's ClientID, ClientSecret, and Tenant ID, and enter these details into the Alibaba Cloud Drive Enterprise Edition configuration interface to complete the setup. After this, users can log on to Alibaba Cloud Drive Enterprise Edition with their Microsoft account. | |
Alibaba Cloud Drive Enterprise Edition supports SAML configuration, which allows users to log on to the enterprise drive with third-party accounts through the SAML protocol. The configuration process involves enabling SAML configuration in PDS, retrieving SP metadata files, setting up SP metadata in Microsoft Azure AD, obtaining IdP metadata, and configuring IdP metadata in PDS. Once set up, users can log on to Alibaba Cloud Drive Enterprise Edition using a SAML identity provider. | |
Alibaba Cloud Drive Enterprise Edition offers a Preview Watermark feature, which the Super Administrator or Drive Administrator can enable through the admin console. Once enabled, a watermark will be displayed on all previewable files, visible throughout the preview process. This feature is available for a free trial and supports various file types, including spreadsheets, text documents, presentations, and PDFs. Users can customize the watermark content, up to a maximum of 20 characters. | |
Alibaba Cloud Drive Enterprise Edition offers a Version History feature that allows administrators to manage file version histories within the admin console. When activated, this feature supports multiple-version backups, which are crucial for recovering files in the event of accidental overwrites or alterations. Administrators have the ability to configure version merging, establish limits on the number of versions, and set retention periods. Certain versions may be designated for permanent retention, making them immune to the usual limits on quantity and retention. While this feature cannot be permanently disabled once activated, it can be effectively deactivated by setting the version limit to one. | |
The Offboarding Handover feature enables administrators to transfer user data with a single click. This includes transferring resources from the user's personal space, shares, and shared content, excluding recycle bin contents, received shares, and favorites. After the transfer, the offboarded user is deleted, and the recipient gains control over the transferred resources. The recipient can view the received content in the user interface. | |
Alibaba Cloud Drive Enterprise Edition provides a series of instructional videos designed to assist administrators in swiftly mastering the enterprise drive's features. Topics include creating and managing enterprise drives, managing users and user spaces, along with overseeing teams and team drives, among others. | |
Alibaba Cloud Drive Enterprise Edition permits the Super Administrator or Drive Administrator to activate the AI Assistant feature. This tool offers conversational interactions, intelligent search, and document assistance using AI technology. It can be turned on via the AI tools page in the enterprise settings of the admin console. With this feature enabled, users can utilize the AI Assistant's convenient functions to improve work efficiency. | |
Alibaba Cloud Drive Enterprise Edition enables the Super Administrator or Drive Administrator to activate and oversee the Knowledge Base feature. This feature allows users to establish knowledge bases, configure permissions, along with edit and remove them. Additionally, users can create and administer knowledge classifications. The knowledge base accommodates document and image files, and permits the assignment of browsing or management rights to team members. With the aid of the AI Assistant, users can harness intelligent search capabilities and AI-driven guidance to improve knowledge management. Activating the knowledge base empowers organizations to efficiently manage and utilize their informational resources. | |
The Mount Drive feature allows cloud storage space to be mapped as a local drive, enabling users to access cloud files as if they were local. This feature can be enabled by the Super Administrator or Drive Administrator. After activation, all users must restart the enterprise file management client to properly display the Mount Drive page and install the corresponding plug-in. | |
Global Accelerator is an intelligent network acceleration service from Alibaba Cloud Drive Enterprise Edition, aimed at optimizing data transfer paths to deliver a quicker and more reliable access experience. Leveraging the transfer acceleration capabilities of Alibaba Cloud Object Storage Service (OSS), it intelligently directs user requests to the closest endpoint, greatly improving upload and download speeds. This topic describes the usage of Global Accelerator and the scenarios it addresses. |