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Budget management

Last Updated: Dec 20, 2021

This topic describes how to manage the budget of cloud services. Budget management involves the full process that starts from preliminary cost planning and budgeting and in-process budget statistics monitoring and notifications to final comparison between and analysis of budgeted and actual values. Budget management allows you to perform fine-grained cost control. You can manage budgets to optimize costs, track your costs and usage for preliminary management, and meet a variety of management requirements by using multidimensional analysis and reports.

Overview

You can configure cost budgets and usage or coverage budgets to manage budgets.

  1. Cost budget: You can configure your cost budget and threshold on a preferred yearly, quarterly, monthly, or daily basis by cost center, account, or service. (Only the budget period of year, quarter, or month is currently available.) If the actual cost or predicted cost reaches the specified threshold, an alert is triggered and notifications are sent.

  2. Usage or coverage budget: You can set your usage or coverage budget and threshold on a preferred yearly, quarterly, monthly, or daily basis by account, region, or specification for economic resources such as saving plans. (Only the budget period of year, quarter, or month is currently available.) If your resource usage or coverage meets the threshold alert conditions, an alert is triggered and notifications are sent.

Notice

  1. The first time you use budget management, you can view the actual value and predicated value the next day after you configure this feature.

  2. Predictions are made based on historical consumption trends. The maximum budget period is one year. Predicted values may differ from actual values, and predicted values are for reference only.

  3. Take note of the following items when you configure alerts:

  • Up to five groups of alerts can be configured for each budget.

  • Before the effective time configured for a budget, no notifications are sent. After you add an alert, the alert takes effect staring on 12:00:00 (UTC+8) of the next day. For example, if you configure an alert at 09:00:00 (UTC+8) on the 5th, the alert takes effect starting on 12:00:00 (UTC+8) of the 6th.

  • For a cost budget, the system sends notifications only once after an effective alert is triggered. For a usage or coverage budget, the system sends notifications once after the monthly bill is generated if the threshold is reached.

Create a budget

Cost budget

  1. Select a budget type

Set the budget type to cost budget.

Cost budget for the International site

2. Configure the following information:

  • Budget Name: the name of the budget. The budget name is used to identify the budget and is displayed in the budget list.

  • Budget Scope: the specific budget scope. You can configure the budget by cost center, account, owner account, region, service, service detail, or consumption type.

  • Cycle: the budget cycle. You can set the cycle by year, quarter, month, or day. (Only the budget period of year, quarter, or month is currently available.)

  • Start and End Dates: the validity period of the budget.

  • Budget Plan Type:

    • Fixed value by year, quarter, month, or day: The budget amount is the same among each cycle within the validity period.

    • Variable value by year, quarter, month, or day: The budget amount is custom for each cycle within the validity period.

  • Budget Quota: Enter the budget quota by year, quarter, month, or day. If Cycle is set to Year, you can set Budget Quota for at most three cycles. If Cycle is set to Quarter, you can set Budget Quota for at most four cycles. If Cycle is set to Month, you can set Budget Quota for at most 12 cycles. If Cycle is set to Day, you can set Budget Quota for at most 14 cycles. If the number of cycles exceeds the maximum value, the budget amount of the last cycle is used as the budget amount of the subsequent cycles.

Budgeting for the International site

3. Configure an alert

Alert for the International site

You can configure the following information:

  • Alert Object

    • Accumulative Actual Value: the amount of actual costs that occur from the start date of the budget to the current date. The system compares the accumulative actual value with the specified budget amount and sends notifications based on alert rules.

    • Sum of Accumulative Actual Value and Predicted Value: the total amount of actual costs that occur from the start date of the budget to the current date and the predicted value within a range from the current date to the end date of the budget. The system compares the sum of the accumulative actual value and the predicted value with the specified budget amount and sends notifications based on alert rules.

    • Actual Value (This Cycle): the amount of actual costs that occur from the first day of this cycle to the current date. The system compares the amount of actual costs that occur from the first day of this cycle to the current date with the specified budget amount for this cycle and sends notifications based on alert rules.

    • Sum of Accumulative Actual Value and Predicted Value (This Cycle): the total amount of actual costs that occur from the first day of the cycle to the current date and the predicted value within a range from the current date to the end date of the cycle. The system compares the sum of the accumulative actual value and the predicted value for this cycle with the specified budget amount for this cycle and sends notifications based on alert rules.

Alert object descriptions
  • Threshold Type

    • Fixed Value: If the actual amount exceeds the specified amount, the system sends notifications.

    • Percentage: the threshold obtained by dividing the specified actual amount by the budget amount. If the percentage of the actual amount exceeds the specified percentage, the system sends notifications. If the budget amount varies based on months, the percentage for each month also varies.

  • Notification Method: You can select the email, or website message to receive notifications. Check your email address to ensure that you can receive email notifications.

4. Confirm the budget information

Confirm the budget for the International site

In the Confirm step, you can view the budget information, budget quota, and alert information you configured. Click Submit. A new cost budget is generated.

5. View the budget in the budget list

Budget list for the International site

In the list of budgets, you can view the cost budget you created. You can also edit, delete, and copy budget information. Click Estimate-to-Actual Analysis in the Actions column that corresponds to the budget. You can view the estimate-to-actual differences.

  • Budget Type: cost.

  • Detailed Type: none.

  • Budget Name: the name of the budget specified when you created the budget.

  • Budget Scope: the scope of the budget specified when you created the budget.

  • Cycle: the cycle of the budget specified when you created the budget.

  • Start and End Dates: the start and end dates specified when you created the budget.

  • Total Budget: the total amount of costs that occur from the start date of the budget to the end date of the budget, which covers all cycles.

  • Accumulative Actual Value: the amount of actual costs that occur from the start date of the budget to the current date.

  • Sum of Accumulative Actual Value and Predicted Value: the total amount of actual costs that occur from the start date of the budget to the current date and the predicted value within a range from the current date to the end date of the budget. The maximum period that can be displayed is one year.

  • Estimate-to-Actual Comparison: Accumulative actual value/Total budget × 100%.

6. View the estimate-to-actual comparison on the Estimate-to-Actual Analysis Dashboard page

Estimate-to-Actual Analysis for the International site

On the Estimate-to-Actual Analysis Dashboard page, you can view the specific information, the estimate-to-accumulative actual comparison, and estimate-to-actual comparison in each cycle of the budget. You can also export estimate-to-actual analysis data.

Usage or coverage budget

  1. Select a budget type

Set the budget type to usage or coverage budget.

Usage or coverage budget - Create a budget

2. Configure the basic information of the budget

Usage and Coverage Budget - Configure Budget Information

You can configure the following information:

  • Budget Name: the name of the budget. The budget name is used to identify the budget and is displayed in the budget list.

  • Deducted Resources: resource plans such as saving plans, reserved instances, PolarDB compute plans, and storage capacity units. Only saving plans are supported.

  • Usage/Coverage: the usage or coverage budget.

  • Budget Scope: the scope of the budget. If you use the usage budget, you can specify the budget scope by user, type, region, or family. If you use the coverage budget, you can specify the budget scope by service detail, account, owner account, region, specification, or tag.

  • Start and End Dates: the validity period of the budget.

  • Budget Plan Type:

    • Fixed value by year, quarter, month, or day: The budget percentage is the same among each cycle within the validity period.

    • Variable value by year, quarter, month, or day: The budget percentage is custom in each cycle within the validity period.

  • Budget in Percentage: Enter the budget percentage by year, quarter, month, or day. If Cycle is set to Year, you can set Budget in Percentage for at most three cycles. If Cycle is set to Quarter, you can set Budget in Percentage for at most four cycles. If Cycle is set to Month, you can set Budget in Percentage for at most 12 cycles. If Cycle is set to Day, you can set Budget in Percentage for at most 14 cycles. If the number of cycles exceeds the maximum value, the budget percentage of the last cycle is used as the budget percentage of the subsequent cycles.

3. Configure an alert

Alert for the International site

You can configure the following information:

  • Threshold Type

    • Percentage: the threshold obtained by dividing the specified actual amount by the budget amount. If the percentage of the actual amount is smaller than the specified percentage, the system sends notifications.

  • Notification Method: You can select the email, or website message to receive notifications. Check your email address to ensure that you can receive email notifications.

4. Confirm the budget information

Confirm the budget for the International site

In the Confirm step, you can view the budget information, budget quota, and alert information you configured. Click Submit. A new usage or coverage budget is generated.

5. View the budget in the budget list

7 - ChinaBudget list

In the list of budgets, you can view the usage or coverage budget you created. You can also edit, delete, and copy budget information. Click Estimate-to-Actual Analysis in the Actions column that corresponds to the budget. You can view the estimate-to-actual differences.

6. View the estimate-to-actual comparison on the Estimate-to-Actual Analysis Dashboard page

Estimate-to-Actual Analysis for the International site

On the Estimate-to-Actual Analysis Dashboard page, you can view the specific information, the estimate-to-accumulative actual comparison, and estimate-to-actual comparison in each cycle of the budget. You can also export estimate-to-actual analysis data.

  • Budget Type: usage or coverage.

  • Detailed Type: deducted resource_usage/coverage. Example: saving plan_usage.

  • Budget Name: the name of the budget specified when you created the budget.

  • Budget Scope: the scope of the budget specified when you created the budget.

  • Cycle: the cycle of the budget specified when you created the budget.

  • Start and End Dates: the start and end dates specified when you created the budget.

  • Total Budget: the usage or coverage that occurs from the start date of the budget to the end date of the budget, which is the average usage or coverage for all cycles in the budget.

  • Accumulative Actual Value: the usage or coverage that occurs from the start date of the budget to the current date.

  • Sum of Accumulative Actual Value and Predicted Value: the usage or coverage that occurs from the start date of the budget to the current date and the predicted value within a range from the current date to the end date of the budget. The usage or coverage beyond the recent one year is not included.

  • Estimate-to-Actual Comparison: Accumulative actual value/Total budget × 100%.