Text is an important component in documents and also the most commonly used component. You can use various practical functions provided by text documents to easily create simple letters or complete complex manuscripts, implementing mixed layouts of graphics, text, and tables. This article introduces the basic operations and common functions involved in text documents.
Basic operations
Input text content
Create a new text document.
Enter text at the cursor position on the page. During input, the insertion point moves from left to right.
NoteIf you enter an incorrect character, you can press the Backspace key to delete it, and then enter the correct text.
When the text reaches the end of a line, it automatically wraps. If you press the Enter key, a new paragraph begins.
During input, you can also use the functions provided by the text document to insert dates, times, special symbols, and more.
Select text and objects
When you want to edit text or objects, you need to first select the text block or object to be operated on. In text documents, you can use the mouse, keyboard, or a combination of keyboard and mouse to select text, while objects can only be selected using the mouse or a combination of keyboard and mouse.
Select text
Mouse operations
Different mouse operations are performed depending on the range to be selected. The three ways to select text using mouse operations are as follows:
Select a sentence: Triple-click on the sentence or word you want to select.
Select a text block of any size: Click at the beginning of the text you want to select and drag, then release the mouse button after selecting the desired text block.
Select all content in the document: Press Ctrl+A shortcut key.
Keyboard operations
Text documents also provide a set of methods for selecting text using the keyboard, mainly through the Ctrl key, Shift key, and arrow keys. The ways to select text using keyboard operations are as follows:
Key
Function
Shift+↑
Select one line upward
Shift+↓
Select one line downward
Shift+←
Select one character to the left
Shift+→
Select one character to the right
Ctrl+A
Select the entire document
Cancel text selection
After selecting text, if you need to cancel the text selection, you can use the following two methods:
Click anywhere in the document with the mouse.
Perform a cursor movement operation using the keyboard.
Select objects
If you want to edit or modify an object, you must first select the corresponding object. The differences between the editing state and the selected state of an object are as follows:
Editing state: A cursor flashes on the screen, indicating that characters can be entered at the cursor position.
Selected state: There is no cursor on the screen, and scaling points appear on the selected object.
Different operations are performed depending on the number of objects selected. The two ways to select objects are as follows:
Select a single object: Click on the object you want to select with the mouse.
Select multiple objects: Hold down the Shift key and click on each object you want to select.
Cancel object selection
After selecting an object, if you need to cancel the object selection, you can use the following three methods:
Press the Esc key.
Click in an area outside the selection range with the mouse.
When multiple objects are selected, if you want to cancel only some of the selected objects, you can press the Shift key and then click on the object tab you want to cancel.
Copy, cut, and paste text or objects
After selecting text or objects, you can perform various operations on the selected content, such as copying, cutting, and pasting.
Copy
Copy is the process of replicating the selected content to the system clipboard without removing the content from the file. You can paste the content to another position. The two methods for copying are as follows:
Use the Ctrl+C shortcut key.
Right-click on the selected text, and select Copy from the shortcut menu.
Cut
Cut is the process of removing the selected content from the file and moving the content on the system clipboard. You can paste the content to another position. The two methods for cutting are as follows:
Use the Ctrl+X shortcut key.
Right-click on the selected text, and select Cut from the shortcut menu.
Paste
Paste is the process of inserting the content from the system clipboard to the insertion point in the file. You can only perform paste if the system clipboard is not empty. The three methods for pasting are as follows:
Use the Ctrl+V shortcut key.
Right-click and select Paste from the shortcut menu.
Click Paste To Other Applications in the copy success prompt box, as shown in the following figure.
ImportantDue to browser limitations, you need to use this method to copy content with formatting or images.
Format painter
You can use the format painter to quickly copy the format of selected text and apply it to other text. The format painter can extract formats from text, such as paragraph properties, font, character color, and special character effects. The steps to copy text format using the format painter are as follows:
Place the cursor on the text or object from which you want to copy the format.
Click the format painter icon in the Home tab and wait for the mouse pointer to change to the format painter shape.
Move the mouse to the text or paragraph position you want to format and select it.
NoteIf you need to use the format painter continuously, you can double-click the format painter icon.
The steps to copy, cut, and paste text or objects are as follows:
Select the text or object you want to move or copy.
Cut or copy the text or object.
Optional:If you want to move text or objects, perform the cut operation to place the selected content in the system clipboard.
Optional:If you want to copy text or objects, perform the copy operation to place the selected content in the system clipboard.
Move the insertion point to the target position.
Perform the paste operation to copy the content from the system clipboard to the target position.
Delete text or objects
The three methods to delete selected content from a file are shown below.
Press the Delete key on the keyboard.
Press the Backspace key on the keyboard.
Perform the cut operation.
The two methods to delete unselected content from a file are shown below.
Place the insertion point after the text you want to delete. Pressing the Backspace key once will delete one character or Chinese character to the left of the insertion point.
Place the insertion point before the text you want to delete. Pressing the Delete key once will delete one character or Chinese character to the right of the insertion point.
Undo and restore
Text documents provide undo and restore functions, which allow you to undo or restore some recently performed operations.
Undo operation
The two methods for undoing operations are as follows:
In the Home ribbon, click the
icon.Press the Ctrl+Z shortcut key.
NoteIf you need to undo multiple operations, simply repeat the undo operation.
Restore operation
After performing an undo operation, if you want to restore the undone operation, you can use the restore function. The two methods for restoring operations are as follows:
In the Home ribbon, click the
icon.Press the Ctrl+Y shortcut key.
Font settings
Text documents provide rich fonts, various font sizes, and various character formatting options. When you need to change the appearance of text, you need to first select the text, and then set it to the target text format. If no text is selected when choosing a formatting command, the text entered will be formatted according to the set format.
Specify font
You can specify a font based on your habit or requirements. To specify a font, perform the following steps:
Select the text for which you want to change the font.
In the Home ribbon, click the font dropdown list and select an appropriate font, as shown in the following figure.
Specify font size
Font size represents the size of the characters. To set the font size for input text, perform the following steps:
Select the text for which you want to change the font size.
In the Home ribbon, click the font size dropdown list and select an appropriate font size, as shown in the following figure.
You can also click the 
icon in the ribbon to increase the font size or the 
icon to decrease the font size.
Specify font style
Font style represents the character format of text. Several common control icons in the Home ribbon are used to set text font style. The following table lists these control icons and their functions.
Icon | Function |
| Sets or unsets bold for the selected text. |
| Sets or unsets italics for the selected text. |
| Sets or unsets underline for the selected text. |
| Sets or unsets strikethrough for the selected text. |
| Click the
|
| Click the |
icon on the right side of the icon to open a dropdown list to set attributes for the selected text.
: Set the selected text as superscript.
: Set the selected text as subscript.
Paragraph settings
Set bullets, numbering, and task lists
When formatting a document, adding numbering or specific symbols before certain paragraphs can improve the document's organization. Manually entering paragraph numbers or bullets is not only inefficient but also requires manual modification of the numbering sequence when adding or deleting paragraphs. In text documents, you can automatically create numbering, bullets, or task lists for paragraphs, and text documents provide standard Chinese bullet points, numbering, and task list formats.
Automatically create bullets, numbering, or task lists
To create bullets, numbering, or task lists, perform the following steps:
Add bullets, numbering, or task lists.
In the Home ribbon, click the dropdown arrow to the right of the
icon, and select a bullet style from the dropdown list, as shown in the following figure.
In the Home ribbon, click the dropdown arrow to the right of the
icon, and select a numbering format style from the dropdown list, as shown in the following figure.
In the Home ribbon, click the
icon to add a task checkbox.
Enter text after the inserted bullet, numbering, or task list.
NoteAfter inserting a numbering format, when the text exceeds one line, the document will automatically wrap, and the wrapped text will not be indented. That is, the wrapped text will be aligned with the left margin by default.
Press the Enter key, and the text document will automatically insert the next bullet, number, or task list.
(Optional) Press the Backspace key to delete the last bullet, number, or task list in the list to end automatic creation.
Add bullets, numbering, or task lists to existing text
To add bullets, numbering, or task lists to existing text, perform the following steps:
Select the paragraphs to which you want to add bullets, numbering, or task lists.
Add bullets, numbering, or task lists to the existing text.
In the Home ribbon, click the dropdown arrow to the right of the
icon, and select a bullet style from the dropdown list, as shown in the following figure.
In the Home ribbon, click the dropdown arrow to the right of the
icon, and select a numbering format style from the dropdown list, as shown in the following figure.
In the Home ribbon, click the
icon to add task checkboxes, as shown in the following figure.
Set paragraph indentation
Paragraph indentation refers to the distance between the sides of a paragraph and the page margins. Setting paragraph indentation can separate one paragraph from others, making the document clear and well-structured, and making reading convenient and quick.
Paragraph indentation types
Paragraph indentation includes the following 4 types:
Left indentation: Left indentation for all lines in the paragraph.
Right indentation: Right indentation for all lines in the paragraph.
NoteLeft and right indentation used together can create nesting, generally used for quoted text.
First line indentation: Indentation starting from the first character of the first line in the paragraph, to distinguish it from the previous paragraph.
Hanging indentation: Right indentation of the left boundary of all lines in the paragraph except the first line.
Implementation methods
In the Home ribbon, you can click the
icon or 
icon to set paragraph indentation.
Set alignment
Alignment modes
Text documents provide 5 alignment modes. The following table lists the control icons and their descriptions.
Icon
Description
Left alignment
Center alignment
Right alignment
Justify
Distributed alignment
Implementation method
Select the content for which you want to set the alignment mode, and then click the corresponding alignment mode icon.
Set line spacing
When formatting a document, you can make the document more aesthetically pleasing and concise by setting the line spacing.
Implementation method: Click the 
icon and select the line spacing from the dropdown list, as shown in the following figure.
Set text tools
Text tools can automatically complete a series of layout organization tasks that would otherwise need to be done manually, making the document conform to Chinese writing norms and making it more orderly and compact after organization.
Implementation method
In the Home ribbon, click the
icon, and select a text tool from the dropdown list.Text tool types
Hover the mouse over a specific text tool function option to view the corresponding function description. The following table lists the text tools and their functions.
Icon
Function
Joins paragraphs that start at the beginning of a line (without first line indentation or spaces or other symbols at the beginning of the paragraph) to the end of the previous paragraph.
Deletes spaces at the beginning of paragraphs, empty paragraphs, and first line indentation of 2 characters at the beginning of paragraphs.
Adds blank lines between paragraphs. Paragraphs that already have blank line separations are not processed.
Deletes empty lines with no content in the article.
Deletes spaces at the beginning of paragraphs in the article.
Deletes spaces in the article (spaces between English words are not deleted).
Deletes soft returns in the article.
Changes all soft returns in the article to line feeds.
Indents the first line of paragraphs in the article that do not have first line indentation by 2 characters.
Converts all first line indentations in the article's paragraphs to spaces.
Adds empty paragraphs based on the paragraph format of the previous paragraph. If the previous paragraph has first line indentation, the generated empty paragraph will also have first line indentation, and vice versa.
Set styles
Styles are collections of attributes, set up to facilitate document editing with some format combinations. Using styles allows you to set multiple attributes for text and paragraphs simultaneously, improving work efficiency.
Implementation method: In the Home ribbon, click the 
icon, and select a style from the dropdown list, as shown in the following figure.
Find and replace
Through the find and replace function of text documents, you can quickly find target text and replace it with specified content.
Find
The find function in text documents can quickly locate specific text or formats. It can not only find characters, symbols, sentences, and other content, but also find fonts, font sizes, special characters, and more.
To find content, perform the following steps:
In the Home ribbon, click the
icon, and select Find from the dropdown list.Enter the content you want to find in the text box.
NoteClick the
icon to add search options, including Case Sensitive, Use Wildcards, Match Whole Word, and Ignore Full/half Width.Press the Enter key to start searching.
NoteIf the content is not found in the document, a message No matching data found will appear below the text box.
Click the
icon or 
icon after the text box to find the previous or next content that meets the conditions.
Click the
icon to exit the search and return to the document.
Replace
The replace function in text documents can replace target content in the document with specified content.
To replace content, perform the following steps:
In the Home ribbon, click the
icon, and select Replace from the dropdown list.Enter the content you want to find in the Enter Search Content text box.
NoteClick the
icon to add search options, including Case Sensitive, Use Wildcards, and Ignore Full/half Width.Enter the content you want to use as a replacement in the Enter Replacement Content text box.
NoteIf you do not enter any content in the Enter Replacement Content text box, the found content will be deleted when you perform the replacement operation.
Press the Enter key to start searching. When matching content is found, it will be displayed in the document. At this point, you can choose one of the following operations based on your needs:
Replace the currently found content: Click Replace. After the replacement is complete, you can continue to find the next content that meets the conditions.
Replace all found content in the entire document: Click Replace All. After the replacement is complete, a bubble with Search successful, all replaced will appear.
Do not replace the currently found content: Click the
icon to continue finding the next content that meets the conditions.
NoteWhen you find that the replacement result is incorrect, you can click the
icon in the ribbon to undo this replacement operation.Click the
icon to exit the replacement and return to the document.
Insert and edit tables
Tables can clearly and intuitively organize a set of related data together, and are effective tools for recording and analyzing data in daily life. There are multiple methods to create tables in text documents. You can draw tables by dragging with the mouse, or you can create custom tables through control commands.
Insert a table using the table template
Through the insert table entry, you can quickly create a simple table. The steps are as follows:
Place the insertion point at the position where you want to insert the table.
Select one of the following methods to insert a table.
In the Home ribbon, click the
icon, and select Table from the dropdown list.In the Insert ribbon, click the
icon.
Move the mouse in the table template to select the number of rows and columns for the table. The corresponding number of rows and columns will be displayed above the table template, as shown in the following figure.
After selecting the desired number of rows and columns, click in the table template to insert the table.
Select cells, rows, or columns
A cell is the basic unit for storing data or text in a table. In a table, you can select one or more cells, rows, or columns. The selected cells, rows, or columns will be displayed in reverse highlight.
Select cells
Selecting cells can be divided into selecting a single cell and selecting multiple cells. Selecting multiple cells can be further divided into selecting continuous cells and non-continuous cells.
Select a single cell: Move the mouse pointer to the selection bar on the left side of the cell. When the mouse pointer changes to an arrow pointing to the upper right, click to select the cell.
Select continuous cells: Hold down the left mouse button and drag over the cells you want to select.
The selected cells are shown in the following figure.
Select rows or columns
Selecting rows or columns can be divided into selecting a single row, a single column, multiple rows, or multiple columns. Selecting multiple rows or columns can be further divided into non-continuous multiple rows or columns and continuous multiple rows or columns.
Select a single row: Move the mouse pointer to the selection bar on the left side of the row. When the mouse pointer changes to an arrow pointing to the right, click to select the row, as shown in the following figure.
Select a single column: Move the mouse pointer to the top of the column. When the mouse pointer changes to an arrow pointing downward, click to select the column, as shown in the following figure.
Select continuous multiple rows or columns: Hold down the left mouse button and drag over the cells you want to select.
Select the entire table
The three methods to select the entire table are shown below.
Select the entire table using the select all label: Place the insertion point anywhere in the table. A select all label will appear in the upper left corner of the table. Click this label to select the entire table, as shown in the following figure.
Select the entire table using key combinations: Place the cursor anywhere in the table and press the Ctrl+A key combination to select the entire table.
Select the entire table using the scaling handle button in the lower right corner: Place the insertion point anywhere in the table. A scaling handle will appear in the lower right corner of the table. Click the scaling handle to select the entire table, as shown in the following figure.
The selected entire table is shown in the following figure.
After selecting cells, rows, columns, or the entire table, click anywhere outside the table to cancel the selection.
Enter content in a table
To enter content in a table, perform the following steps:
Move the insertion point to the cell where you want to enter text.
Enter the content.
NoteIf the entered text exceeds the width of the cell, the content will automatically wrap and increase the row height.
If you want to start a new paragraph in a cell, you can press the Enter key. The height of the row will also increase accordingly.
If you want to move to the next cell to enter content, you can click on that cell with the mouse, or press the right arrow key to move the insertion point, and then enter the corresponding content.
Format table content
Formatting table content includes setting the font, font style, font size, color, and alignment of text in cells.
Set text format in cells
To set the text format in cells, perform the following steps:
Select the cells for which you want to set the text format.
In the Home ribbon, click the various function icons to set the font, font style, font size, color, and other text formats.
Set text alignment in tables
To set the text alignment in tables, perform the following steps:
Select the cells for which you want to set the text alignment.
In the Home ribbon, click the various alignment icons to set the alignment.
Move and resize tables
Created tables are placed in the document at the default size. When editing the document, you can move or resize the table.
To resize a table, perform the following steps:
Place the insertion point anywhere in the table. A scaling handle will appear in the lower right corner of the table, as shown in the following figure.
Point the mouse pointer at the scaling handle. When the mouse pointer changes to a diagonal double-headed arrow, hold down the left mouse button and drag the scaling handle.
During dragging, a dashed box will appear to indicate the size of the table, and the mouse pointer will change to a cross, as shown in the following figure.
After selecting an appropriate table size, release the left mouse button.
Insert or delete rows and columns
Insert rows or columns
To insert rows or columns, perform the following steps:
Select the position where you want to insert new rows (columns). The number of rows (columns) selected should be the same as the number of rows you want to insert.
Select any of the following operations to insert rows (columns) as needed:
Method 1:
Place the insertion point in the cell where you want to insert rows or columns.
Right-click and select Insert Row/Column.
Click Insert 1 Row Above, Insert 1 Row Below, Insert 1 Column To The Left, or Insert 1 Column To The Right to insert rows or columns.
Method 2: Place the mouse between two rows (columns). When the plus sign appears, click the plus sign to insert 1 row (column), as shown in the following figure.
Delete rows or columns
To delete rows or columns, perform the following steps:
Place the cursor in any cell of the row or column you want to delete.
Select any of the following operations to delete rows or columns as needed:
Method 1:
Right-click and select Delete Row/Column.
Click Delete 1 Row, Delete 1 Column, or Delete Entire Table to delete the selected elements.
Method 2: Select 1 row or 1 column. When the minus sign appears, click the minus sign to delete this row or column, as shown in the following figure.
Adjust row height and column width
Adjust row height
To adjust row height, perform the following steps:
Point the mouse pointer at the bottom border of the row for which you want to adjust the height, until the mouse pointer changes to a double-headed arrow.
Hold down the left mouse button and drag upward or downward. During dragging, a dashed line will appear to indicate the adjusted height of the row, as shown in the following figure.
After dragging to the desired position, release the left mouse button.
Adjust column width
To adjust column width, perform the following steps:
Point the mouse pointer at the border of the column for which you want to adjust the width, until the mouse pointer changes to a double-headed arrow.
Hold down the left mouse button and drag to the left or right. During dragging, a dashed line will appear to indicate the adjusted width of the column, as shown in the following figure.
After dragging to the desired position, release the left mouse button.
Insert and edit images
You can insert images into text as needed to make the document more vivid and visual.
Insert an image
To insert an image, perform the following steps:
Place the insertion point at the position where you want to insert the image.
Select one of the following methods to insert an image.
In the Home ribbon, click the
icon, and select Image from the dropdown list.In the Insert ribbon, click the
icon.
In the Open dialog box that appears, select the folder where the image is located, and select the image file you want to insert.
Click Open to insert the selected image file into the document.
Resize images
Cropping an image controls the display range of the image, while resizing an image enlarges or reduces the image as a whole.
To resize an image, perform the following steps:
Click the image you want to resize to make 8 circle points appear around it.
Select one of the following methods to resize the image.
If you want to resize the image horizontally or vertically, move the mouse pointer to any midpoint on the four sides of the image. Wait for the mouse pointer to change to a double-headed arrow pointing left and right or up and down.
If you want to resize the image along the diagonal, move the mouse pointer to any vertex at the four corners of the image. Wait for the mouse pointer to change to a double-headed arrow pointing from top-left to bottom-right or from bottom-left to top-right.
Hold down the left mouse button and drag the mouse in the direction of resizing. The document will use a dashed box to indicate the size of the resizing.
When the dashed box reaches the desired size, release the left mouse button to complete the image resizing.
Text wrapping
Through the text wrapping function, you can choose how images interact with surrounding text, providing better text and image layout effects.
To set text wrapping, perform the following steps:
Select the image. The
icon will appear in the upper right corner of the image.Click the
icon and select a specific text wrapping type to complete the corresponding text and image layout effect, as shown in the following figure.
Insert and edit links
Create a link
By creating links for text, you can establish a link relationship between the text and other web pages.
To create a link, perform the following steps:
Select the text for which you want to create a link.
Select one of the following methods to insert a link.
Right-click the selected text, and select Insert Link from the right-click menu.
In the Home ribbon, click the
icon, and select Link from the dropdown list.In the Insert ribbon, click the
icon.
In the Link dialog box that appears, enter the following parameters in the text box:
Text: The name of the link.
Link: The target URL to which you want to link.
Click OK.
Follow links
Implementation method: Hold down the Ctrl key and click the text with the inserted link to open the link.
Edit links
Implementation method: Right-click the text with the inserted link, and select operations such as Edit, Remove Link, and others from the right-click menu.
Insert date
Text documents provide multiple date formats. You can choose to insert dates in different formats as needed.
To insert a date, perform the following steps:
Place the insertion point at the position where you want to insert the date.
Select one of the following methods to insert a date.
In the Home ribbon, click the
icon, and select Date from the dropdown list.In the Insert ribbon, click the
icon.
Select the date format you want to insert.
Set the specific date and time you want to insert in the date settings dialog box that appears.
After confirming that the date and time are correct, click anywhere in the document to complete the date insertion operation.
Insert symbols
The insert symbol function in text documents provides symbols that are not available on the keyboard, including Greek characters, mathematical symbols, graphic symbols, and more.
To insert a symbol, perform the following steps:
Place the insertion point at the position where you want to insert the symbol.
Select one of the following methods to insert a symbol.
In the Home ribbon, click the
icon, and select Symbol from the dropdown list.In the Insert ribbon, click the
icon.
Click the symbol you want to insert.
Insert watermark
Text documents support inserting watermarks. You can add shadowed text and image watermarks behind the content of document pages.
To insert a watermark, perform the following steps:
Select one of the following methods to expand the watermark settings tab:
In the Home ribbon, click the
icon, and select Watermark from the dropdown list.In the Insert ribbon, click the
icon.
(Optional) Click Click To Add in the Custom Watermark area. In the Custom Watermark dialog box that appears, you can customize the watermark style, as shown in the following figure.
(Optional) Select a watermark style from the Preset Watermark area to insert the preset watermark into the document background.
NoteHover your mouse over a single preset watermark, click the
in the upper right corner of the watermark, and you can choose to Apply To The Entire Document, Apply To This Section, or Edit Watermark.(Optional) Click Remove Watermark From Document to remove the watermark background from the document.
Insert separator
Separators are mainly used to separate document content and can also be used to decorate documents.
To insert a separator, perform the following steps:
Place the insertion point at the position where you want to insert the separator.
Select one of the following methods to insert a separator.
In the Home ribbon, click the
icon, and select Separator from the dropdown list.In the Insert ribbon, click the
icon.
Click the separator style you want to insert.
If you need to modify the separator color, click Separator Color at the end of the separator list, and select the separator color from the color panel that opens.
Insert breaks
Page break
Document pagination is controlled by page breaks, which mark the end of one page and the beginning of the next page in the document. When the document or graphics you are formatting fill a page, the text document automatically inserts a page break.
To manually insert a page break, perform the following steps:
Place the insertion point at the position where you want to insert the page break.
Select one of the following methods to insert a page break.
In the Home ribbon, click the
icon, and select from the dropdown list.In the Insert ribbon, click the
icon, and select Page Break from the dropdown list.
Column break
To insert a column break, perform the following steps:
Place the insertion point at the position where you want to insert the column break.
Select one of the following methods to insert a column break.
In the Home ribbon, click the
icon, and select from the dropdown list.In the Insert ribbon, click the
icon, and select Column Break from the dropdown list.
Line feed
To insert a line feed, perform the following steps:
Place the insertion point at the position where you want to insert the line feed.
Select one of the following methods to insert a line feed.
In the Home ribbon, click the
icon, and select from the dropdown list.In the Insert ribbon, click the
icon, and select Line Feed from the dropdown list.
Section break
By default, text documents treat the entire document as one section. You can set the document to have multiple sections, with each section having independent page numbers, headers, footers, margins, and other formats.
Setting document sections requires inserting section breaks. To insert a section break, perform the following steps:
Place the insertion point at the position where you want to insert the section break.
Select one of the following methods to insert a section break.
In the Home ribbon, click the
icon, and select the type of section break you need from the dropdown list.In the Insert ribbon, click the
icon, and select the type of section break you need from the dropdown list.
The descriptions of the various section breaks are shown in the following table.
Section Break
Description
After inserting a section break, the new section of the document settings starts from the next page.
After inserting a section break, the new section of the document settings starts from the same page.
After inserting a section break, the new section of the document settings starts from the next even-numbered page.
After inserting a section break, the new section of the document settings starts from the next odd-numbered page.
Headers and footers
A header is text content displayed at the top of the page outside the main text border. It is commonly used in books, manuals, and some longer documents, mainly to indicate the chapter information to which the page content belongs.
To create headers and footers that are the same on every page, perform the following steps:
In the Page ribbon, click the
icon to enter the header and footer editing area, as shown in the following figure.
Enter text or insert graphics in the header area, and you can use commands, control buttons, and other methods to format it just like you would with the main text.
Move the insertion point to the footer area and enter the footer text.
Click the Page
icon in the ribbon to return to the main text editing state.
Page setup
Set page zoom
When viewing text documents, you can adjust the zoom ratio. If the document is small, you can increase its percentage. If the document is large but you want the entire document to be within the visible area, you can decrease its percentage. The zoom range supported by text documents is 10% to 400%.
Implementation method: Click the 
icon in the lower right corner of the page, and select your desired zoom ratio from the Display Ratio list that appears, as shown in the following figure.
Click the 
icon in the lower right corner of the page to quickly adjust the document display size to the optimal display ratio, which is the Page Width level zoom ratio.
Set margins
To set margins, perform the following steps:
In the Page ribbon, click the
icon.Select one of the following methods to set margins.
Select a preset margin, and click to apply it to the document.
Select custom margins, and enter the margin values you want to set in the Top, Bottom, Left, and Right text boxes.
Set paper orientation
Implementation method: In the Page ribbon, click the 
icon, and select Portrait or Landscape. The default orientation of the paper is portrait.
Review
Character count
You can view the document's Page Number, Page, Section, Line, Column, and Character Count in the lower left corner of the page, as shown in the following figure.
Comments
You can add comments in text documents to annotate text, truly achieving paperless office work.
Add a comment
To add a comment, perform the following steps:
Select the text to which you want to add a comment.
Click the
icon on the right side of the line containing the text, or use the shortcut key Ctrl+Alt+M to open the comment text box.Enter the comment content. Press Alt+Enter to start a new line.
After entering the content, press the Enter key to send the comment.
Delete a comment
To delete a comment, perform the following steps:
Select the comment dialog box containing the comment you want to delete.
Click the
icon in the upper right corner of the dialog box, and select Delete This Comment, as shown in the following figure.
Click Delete in the confirmation dialog box.
Highlight collaborative content
When you collaborate on writing documents, you can highlight the content edited by collaborators in different colors.
Implementation method: In the Review ribbon, click the 
icon to highlight content edited by collaborators.
Summon online collaborators
Text documents support summoning online collaborators to start online document meetings. After a user initiates a summons, collaborators can click the summons notification to jump to the user's cursor position.
To summon online collaborators, perform the following steps:
Position the cursor at the place where you want to summon collaborators' attention.
Right-click and select Summon Online Collaborators from the right-click menu.
Collaborators will receive a summons notification from the summoner in the upper right corner of the document. Clicking this notification will take them to the summoned location.
Directory structure
The directory structure primarily displays the title outline of the text document. You can click a title in the Outline to expand or collapse the next level of titles, and quickly navigate to the main content corresponding to that title.
Implementation method: After you set titles in the main text, you can click the Page 
icon in the ribbon. The document's outline will be displayed on the left side of the document, as shown in the following figure.
Click the 
icon again to hide the document outline.
Text documents support calling the browser (mobile browsers and mini program browsers are not supported) to print online files.
To print a document, perform the following steps:
In the Home ribbon, click the
icon. The Print Settings dialog box appears, as shown in the following figure.
Select the print range.
All: Print the entire text document.
Current page: Print the current page of the document, which is the page where the cursor is located.
Selected content: Print the selected content in the document.
Specified pages: Print the document with the specified page numbers. You need to enter the page range to be printed in the text box.
Click Next to open the browser print window to print the document.
NoteIf your browser does not support online printing, you can download the PDF and print it.
Export as an image
Text documents provide the function to export documents as images.
To export a document as an image, perform the following steps:
In the Efficiency ribbon, click the
icon. The Export As Image panel appears, as shown in the following figure.
Select the desired Export Method and Export Format.
Click Export to download the image.
Export as a PDF
Text documents provide the function to export documents as PDFs. You can use PDF readers to read the exported PDF documents.
To export a document as a PDF, perform the following steps:
In the Efficiency ribbon, click the
icon. The Export As PDF panel appears, as shown in the following figure.
Select the desired Export Range and Export Options.
Click Export to download the PDF.